PTA Sponsored Events

  • Pot-luck family gathering,

    Tostada Setup Instructions:

    ∙ Setup tables:  

    o Food Setup – 4 tables – parallel to glass windows outside cafetorium and near the snack area  o Membership / PTA Table – typically along the building north of the snack area or against the  stairs  

    o Spirit Wear Table – typically along the building north of the snack area or against the stairs  o Put plastic tablecloths on food tables and any other tables that you wish  

    ∙ Setup paper goods (plates, napkins, utensils, cold drink cups (white and blue cups) on end of food table  ∙ Setup big container of lemonade with ice on end of food table (Heidi will bring ice and lemonade)  ∙ Pull spirit wear cabinet out and organize spirit wear  

    o Pull aside a few tee shirts for raffle.  

    ∙ Membership table should have a flyer handy (extra printed flyers are in the compass envelope on the  cart in the butterfly room to the left when you enter)  

    ∙ Make sure Squares are near membership and spirit wear tables  

    PTA Responsibilities During Tostada:

    ∙ Meet and greet new families – be a friendly face and help them get settled 

    o Pull aside a few tee shirts for raffle.  

    ∙ Encourage families to join PTA, let them know how they can get involved 

    o Interest in room rep, joining a committee (i.e. book fair, jogathon, help in the garden, parent  eyes etc..) – get their information☺ 

    o Ask if they have completed the free and reduced lunch application 

    ∙ Be an ambassador for the school  

    ∙ Help cleanup  

    Clean up:

    ∙ Throw all garbage away 

    ∙ Breakdown tables and return to under stage 

    ∙ Return Items to Butterfly room: 

    o Spirit Wear Cabinet 

    o Unused paper goods 

    o Extra membership flyers etc.. 

    ∙ Rinse out beverage jug and return to teachers lounge  

    ∙ Make sure squares are returned to Melina for the safe in the office(or Joel, Yuka or Heidi as appliable) ∙ If Teacher’s lounge is used for prep, please make sure it’s returned to original condition 

  • 5th Grade in charge of food sales.

    Tables needed:

    Tkts
    Memberships
    Spiritwear

  • PTA is in charge of food sales.

    Tables needed:

    Tkts
    Memberships
    Spiritwear

  • Needs to be arranged XXXX with Scholastic and La Libreria.
    Generally coincides with Back to School Night week.


    Hours:

    8:00-9:00am
    1:00-XXXpm

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Item Locations:

  • Tables – under stage in cafeteria  

  • Spirit Wear – in butterfly room. First cabinet in the room. (use yellow ramp inside room against the wall  to the left to move down stair). 

  • Tablecloths – in butterfly room middle cabinet top shelf  

  • Paper goods i.e. plates, napkins, utensils etc… - in butterfly room last cabinet  

  • Beverage jugs – Teacher’s lounge  

  • Squares – in office safe.

  • Tkt Bins - Storage room

    Checklist:

  • Ticket Table -
    Need rolls of tkts in 5/10/20’s. Make sure Square is charged. Needs cash-box w petty cash.

  • Membership Table -
    IF there is no Tkt table: Make sure Square is charged. Needs cashbox.
    If there is a tkt table - then set up NEXT to it so that memberships can be charged.

  • Spiritwear Table -
    Make sure Square is charged. Needs cash-box w petty cash.

  • Food Tables -
    Set up along the outside of the cafeteria. Need Table cloths (plastic cut to size or fabric) and tkt bins.

  • Flat-wear -
    Ensure enough cups/plates/forks/napkins/etc are in stock for the event. PTA provides even if 5th grade or other parent group is in charge of food.